AGM Notice

ANNUAL GENERAL MEETING

Last update 12 Oct 2018

Notice is hereby given that a meeting of the Board of Directors of the British Baseball Federation (BBF) will be held on Saturday, 15th December 2018 in London venue address to be confirmed in the Annual General Meeting (AGM) Pack. The time for the AGM will be from approximately 09:30 (registration) with a start time of 10:00 until 17:30. In consideration, of our constitution, we are required to solicit resolutions, board member nominee statements and seconded statements from members (clubs etc.), so they can be included in the AGM Pack (45 days before the AGM). Guidance for resolutions and nomination statements for board positions.

1. All members (clubs) may (optional) submit resolution(s). Board role descriptions link.

2. Your club resolution or nomination statement should include the name of your club, the person responsible for presenting the resolution/nominated at the AGM and his or her contact details (full name, mobile and email).

3. The BBF Board reserves the right to review your resolution/nomination statement and provide you feedback whether to clarify or amend it as required.

4. If your resolution or nomination statement makes it to the AGM, it will need to be proposed in person by your assigned representative or nominee(s).

5. The title of the resolution or nomination statement must be clear, and that it accurately represents the aim of the resolution.

6. The wording of the resolution or nomination statement is the most important part of the resolution. Therefore, it is important that you make the statement clear and accurate as possible. The BBF board will check the wording proposed before it makes it to the AGM, and reserves the right to ask for clarification of the resolution or nomination statement and it may need to be resubmitted for a better understanding.

7. When wording your resolution and nomination statement, there are key points you need to follow, so that your resolution is relevant:

your resolution and/or nomination statement should not be a comment or complaint; rather it should instead require action or a change, e.g., to our constitution. For example, it should start with a short background statement. It is proposed (name of your club), the resolution (if applicable) should note the section (number from the constitution) to add or amend from "x" to "y." For nomination statements, they should provide your background, experience, skills (professional preferred: lawyers, accountant, programmer, ) and your acknowledgement of your volunteer time to serve your term if elected.
your resolution should address a single issue, though it can highlight on several dimensions of the issue;
your resolution and/or nomination statement should be one (A4) page and a minimum of 10 pt font size;
your resolution statement should fit with current areas of the Federations and members’ best interest.
the resolution and/or nomination statement (pledge) are calling for something meaningful and sensible that can be achieved;
your resolution statement reflects the current situation and does not use outdated or obsolete information as its basis;
your resolution and/or nomination statement fits with the BBFs objectives, and ethos.

8. To be a part of our board, you should consider how your skills align with adding value to the board; the time you can contribute to be an effective contributor; you should be innovative; adhere to a code of good conduct and governance; and will be committed to allow for time to assist with operational issues as well. NOTE: If you have previously served on our board your position and tenure then will determine your eligibility (term limits) to serve on our board. Hence, in advance declare in any capacity you have previously served on our board. Further, you must declare your conflict of interest e.g., if you serve on a sport organisation board or company, working group, NGB, company or supplier with a direct or indirect relationship with the BBF and if you are a part of a club, team, working, board or committee of an independent baseball league.

NOTE: As a director of the BBF we are required to disclose to specific stakeholders or suppliers the following:

If you have previously served on our board your position and tenure then will determine your eligibility (term limits) to serve on our board. Hence, in advance declare in any capacity you have previously served on our board.
You must declare your conflict of interest e.g., if you serve on a sport organisation board or company, working group, NGB, company or supplier with a direct or indirect relationship with the BBF and if you are a part of a club, team, working, board or committee of an independent baseball league.
Declare whether you have any criminal convictions, bankruptcy or part of an insolvency of directors.
Declare company prosecutions while a director of a company.

ANY OMISSION OF THE ABOVE MAY DISQUALIFY YOU.

9. Women and men are equally, welcomed to be a part of our board.

Board nominations (two year terms)

President
Secretary
Treasurer
Development Official
National Teams Programme Official
Officials Commissioner
Coaches Commissioner
Northern Senior Affiliated Clubs League Commissioner *
Northern Youth Affiliated Clubs League Commissioner **
Southern Senior Affiliated Clubs League Commissioner *
Southern Youth Affiliated Clubs League Commissioner **
Northern Youth Affiliated Clubs Assistant League Commissioner **
Southern Youth Affiliated Clubs Assistant League Commissioner**

10. Please submit your resolution, nomination statement and seconded nomination statement for a candidate(s) in Word, on or before the 26th October, 2018. No nominations will be accepted thereafter, the mentioned deadline.

If you have any questions do not hesitate to contact us at

Sincerely yours,

British Baseball Federation

IMPORTANT: All dates, times and info above, are subject to change.

* Aggregated into one position (Seniors Commissioner).

** Aggregated into one position (Youth Commissioner).

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BASEBALL

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ANNUAL GENERAL MEETING

ANNUAL GENERAL MEETING